Every transaction goes through Square — no exceptions. This includes discounted and complimentary transactions.
Receiving New Stock
▶Count items against packing slip before putting anything away
▶More → Items → Stock on Hand → Stock Received
▶Enter quantity received → Save
▶Store in correct location, file packing slip
Manual Recount (numbers seem off)
▶Count actual physical items on hand
▶More → Items → Stock on Hand → Inventory Recount
▶Enter correct physical count → Save
Standard Round
▶Enter cart fee per person
▶Select holes (9 or 18)
▶Process payment
Member / Employee Discount
▶Ring up normally
▶Add Discount → select correct tier
▶100% (employee/spouse/child in home) or 50% (child not in home)
Event Space Booking
▶Event Space (variable) → enter $350 (full day) or $175 (half day)
▶Add note: customer name + event date
▶Process payment
Eggs — Special Handling
If eggs are taken without a transaction (internal use, owner use, or pre-approved arrangement): manually subtract the quantity in Square and note the reason in the inventory log. This keeps the count accurate for ordering.
Low Stock
- Flag any item at 2 units remaining (or your pre-set reorder threshold)
- Add to the restock list at the counter
- Items requiring an outside order: notify the manager — don't wait until it runs out
End-of-Day Discrepancies
Square total doesn't match your drawer or inventory? Document exactly what you see and flag to the manager immediately. Do not correct it yourself without manager oversight — the paper trail matters.